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Riyadh, Saudi Arabia
Posted 2022/09/14 05:44:00
Expires 2022-10-04
Ref: JB1100027052
Job Description
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
- Performing accurate research and analysis.
- Coordinating arrangements, meetings, and/or conferences as assigned.
- Taking dictation and writing correspondence.
- Compiling, proofreading, and revising drafts of documents and reports.
- Daily record keeping and filing of documents.
- Preparing reports, presentations, and correspondence accurately and swiftly.
- Creating and organizing information, and generating reference tools for easy use.
- Answering and screening telephone calls, and responding to emails, messages, and other correspondence.
- Operating and maintaining office equipment.
- Managing a busy calendar, meeting coordination, and travel arrangements.
- Professionally greeting and receiving guests and clients.
- Ensuring efficient and effective administrative information and assistance.
Skills
- Degree in business administration (desirable).
- Certificate in business administration or related (essential).
- 2 years of experience in an executive support role.
- Methodical thinker with detailed research proficiencies.
- Thorough understanding of clerical and secretarial principles.
- Strong knowledge of databases and tracking systems.
- Fantastic organizational skills and detail-oriented.
- Ability to work under pressure and meet deadlines.
- Brilliant written and verbal communication skills.
- Proficient in Microsoft Office, and business communication software.
Job Details
Job Location
Riyadh, Saudi Arabia
Job Role
Corporate Communications
Joining Date
2022-10-01
Employment Status
Full time
Employment Type
Employee
Number of Vacancies
3
Preferred Candidate
Career Level
Mid Career
Years of Experience
Min: 2 Max: 4
Nationality
Saudi Arabia
Degree
Bachelor's degree
